New OneDrive Experience

Microsoft OneDrive empowers users with unparalleled flexibility through its seamless accessibility and collaborative file-sharing capabilities, all fortified by world-class security measures and compliance protocols. However, the ever-accelerating pace of work and constant task-switching demand an even swifter and simpler approach to file access and sharing. Recognising this need, OneDrive has stepped up to the plate.

In a recent news article, Microsoft announced that OneDrive is introducing several enhancements to optimise file management. These updates aim to reduce the time required to access files, alleviate the stress of file retrieval, and provide a comprehensive view of recent file activity.

New OneDrive experience for work and schools

This comprehensive upgrade, both in terms of visual aesthetics and functional capabilities, aims to expedite file retrieval while offering multiple organisational options, all without burdening users with manual organisation tasks. The incorporation of new features and an upgraded design facilitates expedited access to personal, shared, and team files within OneDrive, consequently enhancing user productivity.

All-new OneDrive Home

With the diverse range of Office documents, PDFs, Loops, Lists, meeting recordings, videos, and other files that may be required on any given day, OneDrive Home is here to streamline the file-finding process, allowing users to optimise their productivity.

Through the innovative “For you” feature, powered by advanced artificial intelligence, OneDrive Home offers personalised file recommendations, ensuring that the most relevant and time-critical content is conveniently surfaced at the forefront of the user’s OneDrive. This intelligent system saves valuable time, enabling users to focus on their tasks at hand.

Moreover, the enhanced OneDrive Home experience introduces robust, context-based organisation mechanisms. Various views, including recent, shared, and favourite files, as well as those related to meetings, provide quick and efficient access to content. Users can swiftly navigate back to their desired files, enhancing their workflow.

Furthermore, inline activity updates keep users informed at a glance, allowing them to stay up to date with file changes. Additionally, users can effortlessly address specific file discussions by directly accessing comments. This seamless integration of updates and comments fosters smooth collaboration and efficient task management.

Excitingly, this new home experience is now available on OneDrive for both work and school environments, with the promise of AI file recommendations on the horizon. Users can look forward to an optimised file management experience tailored to their unique needs within OneDrive’s innovative ecosystem.

Introducing the streamlined shared files experience: All-in-One View

Collaborating seamlessly with your colleagues is at the core of OneDrive’s mission, but locating shared files can occasionally prove cumbersome. We understand that the process of finding the files you need should be stress-free. That’s why we’re excited to announce a groundbreaking solution: the all-new “Shared” feature, designed to consolidate all files shared with you into a single, easily accessible location.

With the new “Shared” view, you no longer have to navigate through various sources or track down different sharing origins. Whether a file was shared internally or externally by a specific individual or through a different channel, you’ll find them all within this intuitive and straightforward view. This unified approach simplifies the file-finding process, saving you valuable time and effort.

The enhanced “Shared” experience is set to roll out this quarter, bringing unparalleled convenience and efficiency to your collaborative endeavours. Prepare to embrace a new era of shared file management with OneDrive.

Introducing the innovative People View: Organise your collaboration effortlessly

In the realm of collaboration, it’s often the people we work with that leave a lasting impression rather than the specific filenames. Recognising this, we proudly introduce the groundbreaking People View, a meticulously designed feature that categorises your files based on the individuals you collaborate with. This context-aware and adaptive experience is tailored to facilitate swift file retrieval for collaborative projects.

With People View, locating files you’re actively working on with specific individuals becomes a breeze. The feature intelligently arranges files according to the people involved, ensuring easy access to shared content. Moreover, you can conveniently pin key collaborators to the top of the view, allowing for instant access and seamless collaboration. Stay informed about ongoing activities with activity previews, providing insights into collaboration updates without the need to open each individual file.

This remarkable People View experience is expected to be released later this year, Microsoft said.

Introducing the Meetings View: Simplify file retrieval from all your meetings

With the Meetings View, you’ll experience a streamlined approach to accessing files shared during your meetings, including meeting chats, notes, and Loops. No longer will you need to search through different sources or struggle to recall specific details. This comprehensive view intelligently surfaces all files relevant to your meetings, even those you could not attend. Furthermore, you’ll have visibility into files scheduled for upcoming meetings, ensuring you stay prepared and informed.

Organised by upcoming and recent meetings, the Meetings View provides a cohesive overview of all files shared during your meetings, fostering efficiency and enhancing collaboration. Say goodbye to the hassle of searching for scattered files across various communication channels.

Enhanced File Type Filtering: Tailor your file search experience

For those who prefer to locate files based on their specific file types, we have a solution just for you. Introducing advanced filters that enable you to delve into your collection of Word, Excel, PowerPoint, and PDF files with ease. With this upcoming feature, you’ll have the ability to refine your view, focusing solely on the desired file type.

Once you’ve applied the relevant file type filter, the power of search remains at your fingertips. You can seamlessly search within the filtered view, ensuring precise results that align with your requirements. Say goodbye to sifting through unrelated files and effortlessly pinpoint the exact content you seek.

Introducing Personalised Coloured Folders: Infuse your OneDrive with a splash of individuality

In the near future, you’ll have the freedom to change the colour of your folders. With the introduction of coloured folders, you’ll enjoy a visual cue that allows for easy content identification, all while adding a touch of personality to your OneDrive.

By assigning colours to your folders, you’ll benefit from at-a-glance signals that expedite content location and organisation. Effortlessly spot and navigate to specific folders based on their vibrant hues. This not only enhances your overall file management efficiency but also brings a delightful touch of personalisation to your OneDrive environment.

Offline File Editing in Your Browser: Work on Files Anytime, Anywhere

When you’re without an internet connection and wish to work on a OneDrive synced file, you must open it in the desktop client, make your edits, and save the changes. Once you’re back online, the file syncs with OneDrive. However, we’re excited to introduce an alternative solution that will provide you with more flexibility for offline work.

OneDrive will introduce the “Available when Offline” functionality, which allows you to seamlessly transition into an offline mode and continue working on files directly in your browser. Whether you’re editing documents, spreadsheets, or presentations, your changes will be automatically synced to OneDrive once you regain an internet connection. Stay tuned for more updates as we roll out this convenient feature.

How can Vantage 365 help you?

Vantage 365 is a specialist consultancy that helps businesses of all sizes get the most from their investment in Microsoft 365’s powerful suite of business tools and productivity apps. Our team of expert consultants has years of experience creating customised solutions, applications and strategies to optimise our clients’ technology, capabilities, and performance. 

Our mission is to help every client reach their true potential by future-proofing their business and enabling them to thrive in today’s digital landscape. From small businesses to large enterprises, we understand that each company has unique needs and goals, and we work closely with our clients to develop tailored solutions that address their specific challenges.

Whether streamlining workflows, improving collaboration, or enhancing security, we have the expertise to maximise the benefits businesses receive from their investment in Microsoft 365. Our commitment to ongoing support and service ensures that our clients continue to achieve success and stay ahead of the curve in today’s rapidly evolving business environment.

Get in touch today to discover the potential of your Microsoft Subscriptions. We look forward to hearing from you.

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